Assort 1 Corp Services Limited

Introduction

Assort 1 Corp Services Limited (Formerly Assort Staffing Services Ltd), herein after referred to as "Assort 1", "we", "us", or "our", is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard the personal information of individuals who visit our website www.assort1.co.in (the "Website"), use our recruitment and HR services, or otherwise engage with us.

This policy is drafted in compliance with the Information Technology Act, 2000, the Information Technology (Amendment) Act, 2008, and the applicable rules there under, including the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 ("SPDI Rules"). We also align our practices with the Digital Personal Data Protection Act, 2023 ("DPDPA"), as it comes into force.

By accessing or using our Website or services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with its terms, please discontinue your use of our Website and services.

Who We Are ?

Assort 1 Corp Services Limited is a publicly listed recruitment and staffing company headquartered at:
Office No: 6, E/F, 6th Floor, Rushabh Chambers,
Off Makwana Road, Marol, Andheri (East),
Mumbai - 400059, Maharashtra, India
Email: info@assort1.co.in | HR: myhr@assort1.co.in
Phone: +91-9953582323
We provide a wide range of HR solutions including Direct and Lateral Hire, Temporary/Flexi/Contract Staffing, Payroll Process Outsourcing, Recruitment Process Outsourcing (RPO), IT Staffing, Facility Management Services, Managed Services Solutions, Search & Selection, and Apprenticeship services.

3 Information We Collect

We collect personal information in the following categories depending on your interaction with us:

3.1 Information Provided Directly by You

Identity Information: Full name, date of birth, gender, nationality.
Contact Information: Email address, phone number, residential address.
Professional Information: Resume/CV, employment history, qualifications, certifications, skills.
Financial Information: Bank account details, PAN card number, salary details (for payroll and onboarding purposes only).
Government ID Details: Aadhaar number, PAN, passport number (where legally required for staffing compliance)
Login Credentials: Username and password if you register on our platform or mobile application.
Communication Records: Messages or enquiries submitted via our Contact Us form or email.

3.2 Information Collected Automatically

Technical Data: IP address, browser type, device type, operating system.
Usage Data: Pages visited, time spent, links clicked, referral source.
Cookies and Tracking Technologies: Session identifiers, preferences (see Section 8 on Cookies).

3.3 Information from Third Parties

References provided by candidates.
Background verification reports (through authorised third-party agencies).
Client organisations who engage us for staffing and recruitment services.

4. How We Use Your Information

We use the personal information we collect for the following purposes:

4.1 Recruitment and Staffing Services

Evaluating and matching candidates to suitable job opportunities.
Communicating interview schedules, offer letters, and onboarding documentation.
Verifying educational qualifications and employment history.
Conducting background and reference checks.
Managing employee onboarding and placement processes.

4.2 HR and Payroll Services

Processing payroll, statutory deductions (PF, ESI, TDS), and salary disbursements.
Maintaining statutory compliance records as required under applicable Indian labour laws.
Generating and distributing payslips via our mobile application or portal.

4.3 Website and Platform Operation

Creating and managing user accounts on our Website or mobile application.
Responding to enquiries, complaints, and support requests.
Improving our Website functionality, content, and user experience.

4.4 Legal and Regulatory Compliance

Complying with applicable laws, regulations, and court orders.
Maintaining records required under the Indian Contract Labour (Regulation & Abolition) Act and other labour laws.
Responding to lawful requests from regulatory and government authorities.

4.5 Business Communication

Sending updates about our services, industry news, and career opportunities (with your consent)
Sharing investor-related information (for listed company obligations)

5. Legal Basis for Processing

Under the Digital Personal Data Protection Act, 2023 and the SPDI Rules, we process your personal data on the following legal bases:

Consent: Where you have provided explicit consent, such as for marketing communications or collection of sensitive personal data.
Contractual Necessity: Where processing is necessary to fulfil a contract with you (e.g., employment, payroll services).
Legal Obligation: Where processing is required to comply with applicable laws.
Legitimate Interests: Where processing is necessary for our legitimate business purposes, provided it does not override your fundamental rights.

6. Sharing of Your Information

Assort 1 does not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

6.1 Client Organisations

We share relevant candidate profiles (resume, qualifications, contact details) with client companies solely for the purpose of evaluating suitability for job roles. Clients are contractually bound to use such data only for hiring purposes.

6.2 Service Providers and Vendors

We engage trusted third-party service providers for payroll processing, background verification, IT services, and communication platforms. These parties are bound by confidentiality agreements and are permitted to use your data only as instructed by us.

6.3 Legal and Regulatory Authorities

We may disclose your information to government bodies, law enforcement agencies, or statutory regulators when required by law or in response to valid legal process.

6.4 Business Transfers

In the event of a merger, acquisition, restructuring, or sale of business assets, your personal information may be transferred to the successor entity, subject to the same privacy protections described in this policy.

6.5 Cross-Border Transfers

Assort 1 operates in India and the Middle East. If your personal data is transferred outside India, we ensure appropriate safeguards are in place in accordance with applicable data protection laws.

7. Data Retention

We retain your personal information only for as long as is necessary to fulfil the purposes for which it was collected, including:

Candidate profiles: Retained for up to 3 years from last activity, unless you request deletion.
Payroll and financial records: Retained for 8 years as required under tax and labour laws.
Background check records: Retained as required by applicable law.
Website and usage data: Retained for up to 24 months.

Upon expiry of the applicable retention period, personal data is securely deleted or anonymised.

8. Cookies and Tracking Technologies

Analytical Cookies: Help us understand how visitors use the Website (e.g., pages visited, duration)
Preference Cookies: Remember your preferences and settings

You may control or disable cookies through your browser settings. Please note that disabling certain cookies may affect Website functionality. We do not use cookies to serve targeted advertising.

9. Data Security

We implement reasonable technical, organisational, and administrative security measures to protect your personal information against unauthorised access, loss, misuse, disclosure, or alteration. These measures include:

Secure servers with access controls and authentication.
Encryption of sensitive data in transit and at rest where applicable.
Employee training on data privacy and confidentiality.
Periodic security audits and vulnerability assessments.
While we take all reasonable steps to protect your data, no method of transmission over the internet is completely secure. We cannot guarantee absolute security and encourage you to use strong passwords and keep your account credentials confidential.

10. Your Rights

Subject to applicable law, you have the following rights with respect to your personal data:

Right to Access: Request a copy of the personal information we hold about you.
Right to Correction: Request correction of inaccurate or incomplete information.
Right to Erasure: Request deletion of your personal data where it is no longer necessary for the purposes it was collected.
Right to Withdraw Consent: Where processing is based on consent, withdraw your consent at any time.
Right to Grievance Redressal: Lodge a complaint with our Grievance Officer regarding the processing of your personal data.
To exercise any of these rights, please contact our Grievance Officer at the details provided in Section 14.

11. Children's Privacy

Our Website and services are not directed at individuals under the age of 18 years. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected information from a minor, we will take prompt steps to delete such data. Parents or guardians who believe their child has provided personal information may contact us to request deletion.

12. Third-Party Websites and Links

Our Website may contain links to third-party websites, including our social media pages on Facebook, LinkedIn, and Instagram. This Privacy Policy does not apply to those external websites. We are not responsible for the privacy practices or content of any third-party website. We encourage you to review the privacy policies of any external sites you visit.

13. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices, legal requirements, or technological developments. When we make material changes, we will update the "Last Updated" date at the top of this page. We encourage you to review this policy periodically. Your continued use of our Website or services following the posting of any changes constitutes your acceptance of the revised policy.

14. Grievance Officer and Contact Information

In accordance with the Information Technology Act, 2000 and rules made thereunder, the details of our Grievance Officer are as follows: